System Updates are regular touchpoints to share progress, celebrate wins, and keep teams engaged. They show people the system is evolving, help them understand how changes affect their work, and build trust through transparency. Use them on a recurring cadence such as sprint reviews, show-and-tells, newsletters, or posts in team channels.
How to
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Set a cadence Pick a rhythm that is predictable and maintainable. Weekly are likely unrealistic depending on scope, but monthly or quarterly updates can still build trust if consistent.
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Choose a format Pick the channel that fits your culture. This could be sprint reviews, show and tells, newsletters, or posts in your design system channel.
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Share changes and decisions Highlight what is new, what has improved, and what is coming next. Call out important decisions and their rationale. Celebrate adoption milestones, contributions, and success stories. Use visuals and demos where possible.
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Invite feedback Encourage teams to ask questions, raise issues, or suggest improvements as part of each update.
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Iterate Check if updates are reaching people and keeping engagement high. If not, adjust cadence or format to meet teams where they already work.